Low-code automation: How to automate processes without programming knowledge

What does low-code automation mean?

Simple tools that require little or no programming knowledge

Low-code automation relies on platforms that are designed in such a way that you need no or very little programming knowledge. Instead of complicated codes, you simply drag and drop modules together or click through clear menus. This makes it possible for people without an IT background to automate complex processes. You don't have to learn a programming language, but work with clear instructions and graphical interfaces. This allows you to digitize processes without having to rely on IT.

Automation of processes and integration of various apps

With low-code automation, you can automate recurring tasks and connect different apps with each other. This means that you define once how data should flow from one app to the next or which tasks should be triggered automatically. Whether emails, calendars, CRM or other tools - many platforms offer ready-made interfaces that are easy to connect. This saves you time because there are no more tedious manual work steps and everything runs automatically.

Quick start for beginners and professionals

Low-code automation is not only aimed at beginners, but also at professionals who need solutions quickly. You can get started right away because the tools usually come with templates and instructions. Experienced users often have the option of adding their own customizations or small scripts if they need something more specific. So everyone benefits: beginners can get started without any hurdles, and professionals can complete standard tasks more quickly without having to program from scratch every time.  Automations learn what to look out for and how to get the most out of your workflows.

What are the advantages of low-code automation?

Time savings through fast implementation

With low-code automation, you can automate processes much faster than with traditional software development. Instead of writing long requirements first and then waiting for IT to implement them, you build the processes yourself directly. Most platforms offer ready-made modules and templates that you can use immediately. This not only saves time during development, but also when making subsequent adjustments. Changes can usually be implemented at the click of a mouse without you having to rely on a new IT project. This means you can react more quickly to new requirements and don't have to wait weeks for results.

Flexibility for different teams and departments

Low-code automation is not limited to a specific department. Anyone in the company can use the tools, whether it's marketing, sales or HR. The platforms can often be customized so that different teams can create their own workflows - without getting in each other's way. This ensures greater flexibility because each department automates exactly the processes it needs. At the same time, everything remains clear, as the tools usually offer centralized administration options. This means that everyone can build their own solutions without having to wait for central resources.

Less dependence on IT professionals

You no longer have to rely on IT for every small change or automation. With low-code automation, you can complete many tasks yourself, even if you have no programming skills. This takes the pressure off the IT department and gives you more control over your own processes. Especially for simple or recurring tasks, you don't have to write a ticket every time or wait for implementation. This means that projects are not slowed down by a lack of IT capacity and you can test and implement new ideas more quickly. The automatic saving of attachments from emails in the cloud or the posting of content on multiple Social Media channels at the same time are typical use cases.

Typical areas of application for low-code automation

Automation of business processes

Many companies are faced with the challenge of making recurring processes more efficient. With low-code automation, you can digitize and automate processes such as invoice approvals, vacation requests or the processing of customer inquiries. This means that instead of sending emails back and forth or maintaining Excel lists, these processes run in the background and you receive notifications when your approval is required. This saves time, reduces errors and ensures that nothing gets stuck in the queue.

Linking apps and data sources

Important data is often distributed in different tools and systems - for example in the CRM, accounting software or email program. Low-code automation helps you to connect these apps with each other and exchange data automatically. For example, you can transfer customer data from the web form directly to the CRM or automatically send new invoices to the accounting department. No more tedious copying and pasting, and all systems are always up to date. This makes it easier for you to maintain an overview and saves you a lot of manual work.

Creation of workflows for recurring tasks

Doing the same tasks over and over again - that costs time and nerves. With low-code automation, you can build your own workflows that perform these tasks automatically. Whether it's sending welcome emails to new customers, automatically scheduling appointments or regularly creating reports: you define the process once and then everything runs automatically. This not only ensures greater efficiency, but also fewer errors because the process always remains the same. This means you can concentrate on the important tasks and don't have to constantly think about routine jobs.

Challenges and limits

Not every process can be implemented without a developer

Low-code automation sounds tempting, but there are limits. Some processes are so individual or technically demanding that you can't simply click them together using drag-and-drop. Complex logic, special interfaces or very specific requirements often require the expertise of developers. This can be the case, for example, if a process has to intervene deeply in existing IT systems or if completely new functions are needed that the low-code platform does not support. In such cases, you can't get any further without the support of IT professionals.

Some tools reach their limits with complex requirements

Many low-code tools are designed for typical standard tasks. However, if you need very special or particularly extensive automation, the options are sometimes not sufficient. It can happen that the platform does not offer a suitable interface or that the configuration becomes too confusing. Some tools also quickly reach their performance limits when processing large amounts of data or a large number of parallel processes. You then come up against limitations that cannot be easily circumvented and either have to switch to another tool or go back to traditional development.

Observe data security and compliance

Even if low-code automation simplifies many things, you must not lose sight of issues such as data protection and compliance. Many platforms store data in the cloud or transfer it between different systems. You need to ensure that all legal requirements are met - for example, the GDPR. Check where your data ends up, who has access and whether the platform offers the necessary security standards. Especially with sensitive data or in highly regulated industries, you should take a close look beforehand to avoid any nasty surprises.

Automation becomes accessible for many

Low-code automation ensures that it is no longer just IT professionals who can automate processes. The tools are designed in such a way that you can get started straight away without any special prior knowledge. This lowers the barrier to entry and makes automation usable for many more people - whether in a small team or a large company. As a result, more tasks can be digitized and completed faster without you having to wait for the next IT release.

Low-code saves time and nerves, but is not a panacea

With low-code automation, many routine tasks can be completed more quickly and easily, saving you time and often also a few nerves. You can make small changes yourself and adapt workflows without having to rely on help. Nevertheless, you shouldn't expect it to cover every process. Complex requirements or special integrations sometimes still need support from developers or traditional programming.

Think about which processes you want to simplify

Before you get started, you should consider which processes are most worth automating for you. Not every process is suitable, and sometimes automation doesn't add much value to simple tasks. Take a look at where the most time is lost in your daily routine or where errors occur because the same steps are required again and again. This is where the use of low-code automation pays off the most and quickly brings visible results.

Test out what suits you

There are many different low-code tools, and not every one fits every need. It's best to try out different platforms to find out which one best suits your processes and working style. Many providers offer free test phases or demo versions. This allows you to find out without risk whether the tool delivers what it promises and how well it can be integrated into your everyday life. It's best to start with a small project and expand the automation step by step.